The information sources for the data and documentation I use in work include my fellow work colleagues as they have completed the job before and have the required information on how to set the machine up and the correct finished product. Another source of data that is available to me at work is a works order of the product. The works order normally contains the required parameters of the work for example: Hex Screw/ M14 thread/ 6mm long, 3mm head diameter this tells me that the works order is to make a hexagonal screw with an M14 thread and 6mm long altogether. A third source of data is the CAD drawing of the object, this gives detailed information of the product including Thickness, Outside Diameter, inside diameter and length.
Figure 1 Example of CAD drawing
Explain How Documents Are Obtained, And How to Check If They Are Current and Valid The drawings, work instructions and the safety handouts can all be received from my manager or the person who has given me the job. Technical manuals for the machines are kept in the tools store. The reference tables/chart is in the workshop or on the wall of the workshop. Some documents have regular changes made to them and so it is important to check the dates to ensure you are using the latest and correct document. Some documents have due dates and order received dates d this lets me know that the document is up to date.
Explain the Basic Principles of Confidentiality (Including What Information Should Be Available and To Whom) The basics of confidentiality are Confidentiality is the protection of personal information. Confidentiality means keeping a client’s information between the client and the you, and not telling others, this includes co-workers, friends, family and etc. Ways of maintaining confidentiality include:
• individual files are locked and secured •support workers do not tell other people what is in a client’s file unless they have permission from the client •information about clients is not told to people who do not need to know •clients’ medical details are not discussed without their consent •Adult clients have the right to keep any information about themselves confidential, which includes that information being kept from family and friends. This can be done
The types of information that is usually considered confidential can include: •name, date of birth, age, sex and address •Current contact details of family, guardian etc. •bank details •medical history or records •personal care issues •service records and file progress notes •individual personal plans •assessments or reports •guardianship orders •incoming or outgoing personal messages
Describe the different ways/formats that data and documentation can be presented (such as drawings, job instructions, product data sheets, manufacturers’ manuals, financial spreadsheets and customer information
The way data is formatted depends on the information you are trying to show, for example if you had Statistical data e.g. the amount of people who bought a product that year compared to another year you would use a line graph. If you had financial data then you would use a spreadsheet. For work drawings, you would use a diagram to show the required parameters and measurements for doing that job. Explain how to use other sources of information to support the data (such as electronic pin configuration specifications, reference charts, inspection requirements and customer information
Other sources of information to support the data are reference tables/charts/databases which can be used to compare and check the information, for example if I had a customer that said he had ordered a certain product and they said it hadn’t arrived, I can check the data base to see if the order has been placed and dispatched. Another source I can use to check the current health and safety laws is by looking online on the internet or by checking with my employer. Another way to check is to look on the HSE website for information on updated rules and regulations that may affect me or my work place.
Describe the importance of differentiating fact from opinion when reviewing data and documentation
It is very too important to differentiate between fact and opinion when reviewing any kind of data or documentation. Facts cannot be disputed, and provide the evidence needed to draw direct and accurate results from your work. Opinion is what causes knowledge to progress forward. And opinion is an idea which can then be tested and proven or disproven. Facts can only be proved by investigating what we do not know and verifying it is true.
Describe the importance of analysing all available data and documentation before decisions are made The reason why analysing all available data before you make a decision is important, is because it allows you to check if any measurements or required parts of the order are wrong. For example if I checked the measurements on the diagram and it did not fit with the rest of the diagram. It would have helped me not make a mistake while manufacturing the part. This saves money because I do not have to remake the part and cost the company money. This also saves time on the order as I do not have to spend more time than is necessary on the work order which means I can move on to another job.
Describe the different ways of organising and storing data and documentation to ensure easy access There are quite a few ways to store data and documentation. One way of storing data and documentation is to store it on a memory device on a computer or save the drawings on the computer as backups in case of corruption or data loss. Another good way to store data and documentation is by having paper copies and files of the original data and documentation and store it in a file cabinet for safe keeping. Storing data on a memory device makes it easier to access and use the data and it is easier to make copies. But the data could always end up being corrupted or lost/deleted. A way to prevent this is to make copies on a removable storage device and make sure that the data is backed up and up to date. With paper copies it is easy to edit existing copies of the document and to store all information relating to that data or documentation. This ensures it is easier to find the data needed and know where the data is stored, this means you can store loads more data than using paper.
Describe the procedures for reporting discrepancies in the data or documentation, and for reporting lost or damaged documents
The way to report discrepancies in the data or documentation received at work is to let the person who gave you the data know that is missing some vital information and ask for the data to be made available. If this is not possible then you need to report on the data that was lost or damaged. The issuer of the data/ documentation then needs to find or replace the data where possible so the data/ documentation is complete. If it is not possible for the issuer of the data to get the information needed then he needs to contact the customer for the specifications and to check or sometimes create a new works order or drawing to issue.
Describe the importance of keeping all data and documentation up to date during the work activity, and the implications of this not being done When making the part or fulfilling the order it is important to keep all the data and document for that job up to date. This is because it will affect the manufacture of the work. If a customer sends in a drawing and changes it halfway through but the work is not updated then the company has wasted time manufacturing the object that is not required. This is a waste of material and man power.
Explain the care and control procedures for the documents’, and how damage or graffiti on documents can lead to scrapped work Care and control procedures are important because if it is properly looked after and maintained, then the parts made from the drawing are an accurate replica of the original drawing. This means that it is more efficient. If a drawing has damage or graffiti on it, the measurements and specifications will not be able to be used as it is damaged. This means time is spent to get a new copy of the data or extra time spent on creating one.
Explain the importance of returning documents to the designated location on completion of the work activities
It is important to return documents to the designated area on completion of the work activities because it is then safely stored for future reference. It also means an updated copy of the works order is stored away for later use if the order for the part comes in again. This means it is easier to find the required drawing and get started on work straight away as you don’t need to spend time looking for it.
Explain what basic drawing conventions are used and why there needs to be different types of drawings (such as isometric and orthographic, first and third angle, assembly drawings, circuit and wiring diagrams, block and schematic diagrams) Some basic drawing conventions used are Isometric and orthographic, which means an Isometric drawing is a partly 3d drawing that shows the height, width and depth of the object in a single view where the viewpoint is at a 45 degree angle from each of the right angled planes of the orthographic view. Isometric differs from a perspective view in that all lengths that are shown in the drawing are the true length. An orthographic drawing is a way to show a 3d shape in the way of a 2d drawing. National and International standards allow uniform understanding of data and manufacturing processes.
Explain what types of documentation are used and how they interrelate (such as production drawings, assembly drawings, circuit and wiring diagrams, block and schematic diagrams) There are many types of engineering drawing used in different sectors, for example a production drawing is normally used so the production engineer whose task it to decide how best to manufacture the products can decide the next step. Whereas an assembly drawing shows how different parts go together, identifies those parts by a number, and have a parts list, often referred to as a bill of materials, this type of drawing may also be known as an exploded view drawing or diagram. These parts may be used in engineering for machines or other production parts.
All engineering drawing methods present a clear means of communicating data across varying work sectors. Increased industrialisation has made the need for architects and engineers to have standard specifications for size and quality in a wide range of products and materials more important. Engineering drawings made professionally today are expected to follow certain well-known and widely followed standards, such as the ISO standards. This aids with localising, because people from different countries who speak different languages share the common language of engineering drawing, and can communicate with each other quite well, at least, if it concerns the technical details of an object. Without standardisation we could not buy replacement parts for a car engine or a washing machine or be able to import stuff from abroad.
Explain the imperial and metric systems of measurement; tolerance and fixed reference points The metric system of measurement is a system of measurement based on the mètre des Archives and the kilogramme des Archives introduced by the First French Republic in 1799, but over the years the definitions of the meter and the kilogram have been refined to what it is today. The system of imperial units or the imperial system also known as British Imperial is the system of units first stated in the British Weights and Measures Act of 1824, which was later rectified and reduced. The system came into official use across the British Empire by the late 20th century, most nations of the former empire had officially adopted the metric system as their main system of measurement; however some imperial units are still used in the United Kingdom and other countries.
